Purpose and principles

Our School or District uses artificial intelligence to strengthen teaching, learning, and operations while protecting privacy, fairness, accessibility, academic integrity, healthy human development, and human responsibility.

AI may support—but does not replace—the thinking, relationships, professional judgment, creativity, and accountability at the core of education.

Baseline requirements

• Use only AI tools reviewed and approved by the school or district.
• Do not enter confidential, personally identifiable, health, disability, disciplinary, or other protected information unless an authorized agreement and approved workflow explicitly allow it.
• Check important facts, citations, images, calculations, and claims against reliable sources before use or publication.
• Disclose meaningful AI assistance when required by an assignment, role, or communication context.
• Provide a non-AI path when access, disability, language, age, or family choice makes it necessary.
• Keep a person responsible for every consequential educational or operational decision.

Use boundaries

AI privacy review checklist

Use this checklist before approving an AI service or materially changing its use.

• ☐The tool has a documented educational purpose and an accountable school owner.
• ☐The school has reviewed the provider's privacy notice, terms, age requirements, and data-processing commitments.
• ☐Only the minimum necessary data is collected, entered, generated, or retained.
• ☐Student records, disability information, health information, discipline data, and other protected details stay out of unapproved tools.
• ☐The school knows where data is stored, who can access it, whether subcontractors receive it, and how it is deleted.
• ☐Contract terms prohibit unauthorized advertising, sale, profiling, reuse, and model training with school or student data.
• ☐The tool supports appropriate access controls, security practices, incident notification, and account removal.
• ☐Families and learners receive required notice, consent choices, and a reasonable non-AI alternative.
• ☐The school has checked accessibility, bias, accuracy, and the effect on learners who may be disproportionately harmed.
• ☐The school has a review date, exit plan, deletion process, and named contact for concerns or incidents.

Incidents and questions

Report suspected privacy, safety, bias, accuracy, integrity, or misuse concerns to the designated school administrator. The organization will document, review, and respond using its existing safety, privacy, academic-integrity, and personnel procedures.

Review and adoption

This policy is reviewed annually and whenever laws, contracts, organizational practices, or material AI capabilities change.

This draft does not require a board or superintendent signature. It should be adopted through the organization’s applicable administrative or governance process.