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Purchase orders and invoicing

Schools and districts can pay by card in the school portal or by purchase order. These terms describe how purchase orders work. Forge Learning Technologies LLC operates Ethical AI Classroom.

How a purchase order works

1. Create a free school account and choose the course, lesson, or bundle and the number of seats in the school portal. Volume discounts apply automatically to the seats in one order.

2. Choose Request PO/invoice, then email your purchase order or PO number to learn@ethicalaiclassroom.com.

3. When we approve the purchase order, your seats are released right away so staff and students can begin.

4. An invoice is available to print from the school portal. Payment is due within 30 days of the invoice date (Net 30). After payment is recorded, a paid receipt replaces the invoice in your portal.

Payment, tax, and vendor forms

We send payment instructions with each invoice. Card payment is also available through Stripe in the school portal.

For a W-9, a vendor-registration form, or a sole-source or quote letter, email learn@ethicalaiclassroom.com. If your organization is tax-exempt, include your exemption certificate with the purchase order.

Licenses

Seat licenses are one-time purchases with no subscription or renewal. A seat is used when it is assigned to a learner and stays with that learner. Free courses can be assigned without limit at no cost.

Refunds and changes

Refunds follow the refund policy: an unassigned school order may be refunded in full within 30 days of purchase, and we will review partly assigned orders. Contact us before your invoice is due if you need to change quantities.

Privacy and accessibility documents

See our student data privacy agreement, privacy notice, and accessibility statement. We are glad to review your district’s or state’s own data privacy agreement.

Contact

Questions about purchasing: learn@ethicalaiclassroom.com.